Town Clerk
Jane P. Jones, Town Clerk
e-mail: jjones@southbostonva.us
Address: 455 Ferry Street, South Boston, VA 24592
Ph: (434) 575-4200 Fax: (434) 575-4275
Hours: Monday - Friday 8:30 am - 5:00 pm
Ph: (434) 575-4200 Fax: (434) 575-4275
Hours: Monday - Friday 8:30 am - 5:00 pm
The Town Clerk/Assistant to the Town Manager is appointed by Town Council and works in coordination with the offices of the Town Manager and Town Attorney and all other governmental offices. The Clerk electronically records all minutes, ordinances, resolutions, and contracts approved by Council and is responsible for the codification of the Town Code and its distribution.
The Clerk is responsible for the composition and advertising of public hearing notices and appointment vacancies as they relate to Town Council. The Clerk is also responsible for:
The Clerk is responsible for the composition and advertising of public hearing notices and appointment vacancies as they relate to Town Council. The Clerk is also responsible for:
- Maintaining historical files
- Serving as custodian of the Town Seal, Town Council records, and official contracts / agreements approved by Council
- Preparing official Minutes of Council
- Maintaining a listing of boards and commissions' members and terms of office along with a Citizens Data Bank of citizens interested in serving on a Council-appointed board or commission.
- Coordinating actions passed by Council with the administration, local, state, and federal officials, and members of the business community
- Ensuring the availability of Council records
- Researching records for the City administration and the public
- Serving as Records Coordinator for the Town
- Handles all Human Resource functions for the Town Manager